VACANCY ANNOUNCEMENT
Division: OFFICE OF THE DIRECTOR (to be reassigned to the Records Section)
One (1) Administrative Assistant I
Plantilla Item No.: TAPIB-ADAS1-2-2004
Php 20,110.00 (SG – 07)
Minimum Requirements:
Education: Completion of two (2) years of studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional) / First Level Eligibility
Preferred Qualifications:
- Knowledgeable in different computer applications.
Duties and Responsibilities:
- Assist the Records Officer in the management of official records of the Institute which include all incoming and outgoing correspondences, documents, etc.;
- Encoding/assigning of Reference Number of outgoing documents thru the DOST Electronic Records Management System (ERMS);
- Assist in the preservation and disposition of records;
- Sending of official letters using the TAPI email address: This email address is being protected from spambots. You need JavaScript enabled to view it.
- Scanning of permanent files (Memorandum of Agreements (MOAs) / Conformes / Non-Disclosure Agreements (NDAs), etc.) and TAPI Issuances (Special Order, Administrative Order, Memorandum Circular, Office Order and Local Travel Order) for uploading at TAPI Website;
- Managing and monitoring of the DOST-TAPI Online Routing System (DTORS) such as uploading official documents in the system;
- In-charge of maintenance of TAPI FAD Records Section Archives Room and Records Center;
- Provide overall coordination and facilitate dissemination of information, issuances and policies to concerned employees of the Division;
- Prepares Annual Procurement Plan of the Records Section;
- Mail handling via LBC/DHL/JRS and Post Office;
- Hand carry of official documents to different DOST Agencies within DOST Compound and to CSC – Field Office and Landbank of the Philippines – Bicutan Branch;
- Attends meetings, seminars/workshops in relation to duties and responsibilities of Records Section;
- Performs other related duties as may be assigned from time to time.
Interested and qualified applicants including Persons with disabilities, members of indigenous communities and those from any sexual orientation and gender identity should signify their interest in writing. Submit the following documents via email address This email address is being protected from spambots. You need JavaScript enabled to view it. (subject: Position and Division) not later than 22 October 2025.
- Application Letter addressed to Atty. Marion Ivy D. Decena, Director, DOST-TAPI
- Updated Personal Data Sheet with recent ID picture
- True copy of Transcript of Records and Diploma
- Proof of Board Rating or CSC Eligibility
- Clearance from previous employment, if applicable
- NBI or Police Clearance
Note: Only applicants with complete requirements will be considered for preliminary screening.
